*** IMPORTANT DEADLINES ***
Four-page Full Paper Submission Due: February 3, 2012 (NEW FINAL)
Notification of Acceptance: February 29, 2012
Camera-Ready Paper Due: March 19, 2012
Full papers should be 4 pages, 2 column, 11 pt format
Extra page charge (2 pages maximum) will be $50 per page
Submission Instructions for Final Draft
QBSC 2012 has registered with IEEE PDF eXpress™
The IEEE Xplore® Requirements for PDF are currently enforced. All conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
Steps for submission:
- Create your manuscript(s), see paper formatting guidelines below.
- Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
- Create IEEE PDF eXpress account
- Upload source file(s) for Conversion; and/or PDF(s) for Checking
- Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support.
- Submit final, IEEE Xplore-compatible PDF(s) to EDAS. The deadline is March 19, 2012.
- A signed IEEE Copyright Form must be submitted at the same time for your paper to be included in the Proceedings. Please email a scanned, completed, signed copy to qbsc@queensu.ca. http://www.ieee.org/publications_standards/publications/rights/copyrightmain.html
IEEE PDF eXpress™ is currently available.
IEEE PDF eXpress: http://www.edas.info/index.php
Conference ID: BSC12x
1. Access the IEEE PDF eXpress site at http://www.pdf-express.org
First-time users: |
Previous users, but using it for the first time for a new conference: |
Returning users: |
a. Click “New Users - Click Here”. |
a. Enter BSC12x for the Conference ID, your email address, and enter the password you used for your old account. |
a. Enter BSC12x for the Conference ID, email address and password. |
b. Enter BSC12x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. |
b. When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference. |
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c. Check that the contact information is still valid, and click “Submit”. |
c. You will receive online and email confirmation of successful account setup. |
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d. You will receive online and email confirmation of successful account setup. |
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2. For each conference paper, click “Create New Title”.
3. Enter identifying text for the paper (title is recommended but not required)
4. Click “Submit PDF for Checking” or “Submit Source Files for Conversion”
5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload
6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
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Options |
If the PDF submitted fails the PDF check: |
If you are not satisfied with the IEEE PDF eXpress-converted PDF: |
If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF: |
Option |
Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion |
Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) |
Submit your IEEE Xplore-compatible PDF https://edas.info/showConference.php?c=11697. |
Option |
Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions |
Submit a PDF by clicking Try again, then Submit PDF for Checking |
Submit your IEEE Xplore-compatible PDF https://edas.info/showConference.php?c=11697 . |
Option |
"Request Technical Help" through your account |
"Request a Manual Conversion" through your account |
Submit your IEEE Xplore-compatible PDF https://edas.info/showConference.php?c=11697 . |
IEEE PDF eXpress converts the following file types to PDF:
Rich Text Format
Freelance
(La)TeX (DVI and all support files required)*
PageMaker
FrameMaker
QuarkXpress*
Word Pro
Microsoft Word
WordPerfect
*For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.
IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).
FORMAT GUIDELINES
Preparation of the Paper
Use the following guidelines when preparing your document:
LENGTH: You are allowed a total of 4 pages for your document, including all figures, tables, and references. Two extra pages will be permitted at a cost of $50 per page.
LANGUAGE: All proposals must be in English.
MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11" or 216mm by 279mm) paper. Any text or other material outside the margins specified below will not be accepted:
- All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
- The left margin must be 19 mm (0.75 inch).
- The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
- Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
- On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
- The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.
A format sheet with the margins and placement guides is available in the following file formats:
- PDF file (When you print this file, make sure the "shrink to fit" box is not checked!)
These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.
TYPE:
Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.
Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.
TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.
AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.
The LaTeX template has instructions for listing one or two authors. If you need to list more than 2 authors, please use the following structure:
\name{Author Name$^{\star \dagger}$ \qquad Author Name$^{\star}$ \qquad Author Name$^{\dagger}$}
\address{$^{\star}$ Affiliation Number One \\
$^{\dagger}$}Affiliation Number Two
ABSTRACT: Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.
INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list found at: http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt.
BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.
REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:
[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.
ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the CD-ROM and IEEE Xplore proceedings will retain the colors in your document).
PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.
The following style files and templates are available for users of LaTeX and Microsoft Word:
We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.
In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.
Manuscript Templates for Conference Proceedings:
http://www.ieee.org/conferences_events/conferences/publishing/templates.html
Instructions for the Preparation of Compliant Conference Publication PDF Submissions:
http://www.ieee.org/web/conferences/organizers/pubs/conference_publications.html
-PDF eXpress - The IEEE Conference Author Tool:
http://www.ieee.org/web/publications/pubservices/confpub/pdfexpress.html
IEEE Intellectual Property Rights:
http://www.ieee.org/web/publications/rights/index.html