Undergraduate Student Forms

Academic Progress Forms for the Faculty of Applied Science

Click here for a link to the official forms collection on the Faculty of Applied Science Website. These forms are used for various academic requests such as course substitutions, prerequisite waivers, late add/drops, and applications for supplemental examinations.

  • Most forms must normally be processed through the ECE Undergraduate Office, although some go directly to the Faculty Office. Please follow the instructions printed on each form.
  • The Academic Change Form (see link below) is a general Queen's University Form that must normally accompany the other Applied Science Forms when making a change in course selections.
  • Please note that approval of academic requests such as course substitutions, prerequisite waivers, and late add/drops is not automatic. Such requests are first considered by the Undergraduate Program Chair who decides whether the request is appropriate and reasonable before making a recommendation to the next level. The ultimate decision rests with the Operations Committee on Academic Progress in the Faculty of Applied Science whose responsibility is to uniformly apply the Faculty Regulations across all undergraduate programs.

Academic Change Form

Planning Spreadsheets for 3rd-year and 4th-year Students

The planning spreadsheets discussed at the Information Sessions in the Winter term are available below for download.

for 4th Year Students in 2011-2012:

for 3rd Year Students in 2011-2012:

Reference Request Consent Form

As of June 10, 2006, Ontario universities are required to comply with the provincial Freedom of Information and Protection of Privacy Act (FIPPA). Students wishing to request a reference from a faculty member (or any other referee) must provide explicit authorization to that faculty member (or other referee) to use personal information, such as that found on an academic transcript, when providing a reference. Queen's University provides a standard form for this purpose. The link given below is for a PDF file that can be completed electronically, printed, and then signed.

The form can be used to provide authorization for multiple references, and it can cover a specified length of time from the date of signature (e.g., 1 month, 6 months, or 1 year). The original form should be given to the referee, and it must be retained by the referee as confirmation of the authorization. Students are advised to make a copy of the original form for their records before submitting the form to the referee.

Students should be aware that if they do not authorize a referee to use more comprehensive information from an academic transcript or other related material when providing a reference, then the comments that the referee can provide will certainly be limited in scope (e.g., performance in just one course).

Further information about all matters concerning access to information and protection of privacy at Queen's University is available at the Website of the Access and Privacy Coordinator in the Office of the Vice-Principal (Operations and Finance).