Application 2011-2012
Fall Application Deadline: November 1, 2011
Winter Application Deadline: February 1, 2012
Student Initiative Department Grant Application Form- in .pdf format
Common Questions
Q - What is the Student Initiative Department Grant?
A - The Student Initiative Department Grant supports student activities within the Department of Electrical and Computer Engineering. It provides monetary assistance to student teams, groups, or individuals involved in academic extra-curricular activities and initiatives that enhance their broader learning environment. Given that demand often outweighs availability of funding, an application from the team or individuals seeking financial assistance must be submitted according to the following deadlines:
Fall Semester: November 1, 2011
Winter Semester: February 1, 2012
Q - Who is eligible to receive a Student Initiative Department Grant?
A - Any student or team/group coordinated through the Department of Electrical and Computer Engineering or in operation through Queen's University, may submit an application for a Student Initiative Department Grant.
Q - Where can I get an application for the Student Initiative Department Grant?
A - The Student Initiative Department Grant application is available online for you to download. Additionally, paper copies of the application form will be available in the Department of Electrical and Computer Engineering, front office, Walter Light Hall, Room 416.
Q - What documents should be included with my application?
A - A detailed budget, promotional material (if applicable), and sources of secured and prospective additional funding should be submitted with your application. A listing of team, committee, or executive members (name and Faculty / discipline) should also be included as applicable.
Q - If I am planning to do fund raising later on in the year, but have not yet begun or heard responses, how should I account for this in my budget submission?
A - Individuals and teams should maximize their own resources for fund raising and are strongly encouraged to include fund raising and alumni & friends marketing initiatives planned for the coming year. If your fund raising plans are underway, but not yet confirmed before the Student Initiative Department Grant deadlines, an outline of your fund raising strategy for the coming year and names of any companies and/or individuals whom you will be approaching for funding should be included within your budget projections. Please include additional pages as necessary with any aspect of the application form.
Q - Where can I submit my application?
A - Completed applications with supporting materials are submitted to Kendra Pople-Easton, Department Manager, Electrical & Computer Engineering, Room 416, Walter Light Hall. Email: kendra.pople-easton [at] queensu.ca or telephone 533-6000 ext 74948.
Q - If I receive money from a Student Initiative Department Grant in the fall can I still reapply in the winter for additional funds?
A - Yes. Applications in both the fall and winter will be accepted, provided that they are submitted according to the deadline dates (November 1, 2011 and February 1, 2012, respectively).
Q - What is the usual turnaround time for Student Initiative Department Grant responses? How long after the application deadline are funds usually available or given out?
A - After submitting your application, you can reasonably expect a response within 30 days. This allows for time given to travel and academic demands upon the Department Head's schedule and at least 10 business days for Queen's Financial Services to process and distribute funding to you.
Q - What is the difference between sponsorship and a donation and how does this affect charitable gift receipts?
A - Revenue Canada maintains very specific guidelines pertaining to charitable donations and sponsorships. "Donations" made to an individual or team/group automatically receive a charitable tax receipt once the gift has been processed by the Queen's Advancement Business Office. "Sponsorships" indicate that some publicity of the company or corporation will be given(such as advertising a name on a car) and no charitable tax receipt can be issued. If some benefit is seen to come from a gift (such as publicity of a company name), then a charitable tax receipt cannot be issued. Please be clear when speaking with donors that they are aware of whether the contribution is a donation or for sponsorship.
Q - Some donors and/or company contacted me about making a donation - what should I tell them about making a gift?
A - You can refer any individuals or companies wishing to support you or your team to Joanne Grills, Faculty Advancement Officer in the Faculty of Applied Science at (613) 533-6000 Ext. 75248 or email joanne.grills [at] queensu.ca . If an individual or company wishes to write a cheque for their donation, they must make it payable to "Queen's University" with an indication of where it is to be allocated (name of team or project in the Memo section of a cheque or detailed in an accompanying letter, etc.). This will ensure that the cheque is deposited into an account for you and/or your specific team.