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Changes to preregistration and registration for continuing graduate students: the best way to find out what has changed is to read it on the Office of the University Registrar's website, here: http://www.queensu.ca/registrar/preregistration/grad.html. This link is now live on the website. The main change is around the validation sticker for the student card. Getting the sticker is no longer the final step of registration, although there is a new final step. Since the students can do step 3 on QCARD it should be easier than lining up to get a sticker. Hopefully this will save time and effort in September.
Please note that there are time schedules for all the steps, and consequences result from not completing a step by the stated deadline.
FREQUENTLY ASKED QUESTIONS --CONTINUING GRADUATE STUDENTS
I forget my Personal Identification Number (PIN). What do I do?
Contact the Office of the University Registrar (OUR) at (613) 533-2040 to have a PIN mailed to you at your MAIL address on QCARD. NOTE: To protect your confidential information in our database, PINs are not given out over the telephone or via email.
I'm off-campus and/or in a remote area and I don't have access to QCARD or the Internet. How do I preregister?
All students are required to register on QCARD. Students who cannot preregister in April must contact the School of Graduate Studies and Research to ask if alternate arrangements are possible.
I expect to complete my degree by August 31, 2006. Do I need to go through this process?
YOU MUST COMPLETE STEP 1, STEP 2and STEP 3according to the schedule outlined by the OUR here, http://www.queensu.ca/registrar/preregistration/grad.html even if you expect to complete before the 2006-2007 term begins. This will ensure that you are not charged the Registration Administration Fee if anything happens to delay your completion. The Registration Administration Fee will apply effective August 16, 2006 if payment arrangements have not been made. Payment arrangements will be cancelled automatically if all degree requirements are complete by August 31, 2006.
I expect to complete my degree in September 2006. Do I need to register?
YES! Any student who does not complete all degree requirements by August 31, 2006, MUST REGISTER FOR 2006-2007. If you plan to have a thesis examination, or to submit your final report/essay/project any time in September 2006, YOU MUST REGISTER FOR 2006-2007.You will qualify for a tuition rebate if you complete all degree requirements by September 30, 2006, but YOU MUST BE A REGISTERED STUDENT. Complete the registration process (all three steps), according to the schedule.
I want to change my registration status. What do I do?
- To change your status from Full-Time to Part-Time you must complete the "REQUEST FOR TRANSFER TO PART-TIME STATUS" form. This must be reviewed each academic year (i.e. If you received permission for part-time status for the 2005-2006 academic session you need to contact your Department prior to registration and request that your part-time status continue for the 2006-2007 academic session).
- To change your status from Full-Time On-Campus to Full-Time Off Campus you must complete "APPLICATION FOR FULL-TIME STUDY OFF CAMPUS" form. If approved, status will be changed for up to one year only. You must reapply for a subsequent year, prior to registration.
- To change from active to inactive we require a memo from you and the Coordinator of your department with an explanation (i.e. For maternity/parental leave or in case of medical leave we also require a letter from your Doctor).
- These forms are available from your department or on our Website http://www.queensu.ca/sgsr/. If the School of Graduate Studies approves your request, your status will be changed automatically.
I work during the day and cannot pick up my validation sticker. What do I do?
See the "Blue Book" for a validation site open on Saturday.
I paid my fees by Pre-authorized Payment (debit memo) for the 2005-2006 academic session. Do I have to submit the information again?
If the information is the same as last year, and you want to continue to pay via the pre-authorized payment, you do not have to submit the authorization form or voided cheque. If you want to change the way you pay fees, or if any details of your banking information have changed, you must submit all necessary forms, additional paperwork, etc., to the Office of the University Registrar before August 15, 2006 (See the " Blue Book" for other payment options).
NOTE: We cannot accept changes to personal, banking or contact information via e-mail. Legally, a signature is required to change an address. Address changes can be done only by accessing QCARD or by sending a fax to the Office of the University Registrar.
CONTACT PHONE/FAX NUMBERS
School of Graduate Studies & Research PHONE: (613) 533-6100 FAX: (613) 533-6015
Office of the University Registrar PHONE: (613) 533-6894 FAX: (613) 533-2068
WARNING: Students who have not registered (completed all 3 steps as listed here: http://www.queensu.ca/registrar/preregistration/grad.html) by October 1, 2006 will be considered to have voluntarily withdrawn from their program, and will be required to apply for readmission if they wish to complete their degree. See the Calendar of the School of Graduate Studies for information on Readmission and Readmission Fees.
*An additional $250.00 Registration Administration fee per term will be assessed for students who register after the University reports registration data to the Government, on 1 November 2006, 1 February 2007, 30 June 2007 and 23 July 2007.